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Executive Sponsorship, tech support assignment help

  • Overview

    Executives are a special kind of stakeholder, and communicating effectively with them is critical to ensuring their sponsorship and continuing support for a project. A project sponsor should provide leadership over the project lifecycle and work together with the manager to meet project goals and resolve conflicting stakeholder requirements. In this assessment, you will share ways that a colleague can improve their sponsor’s engagement and project participation.

    Background

    A friend of yours is a software development project manager at CapraTek. At lunch one day, she shares her concern that her project sponsor (the VP of Software Development) is not adequately engaged in the Alfred! software update project. She feels that her project is falling behind and she needs more resources to get back on schedule. To do that, she needs the VP to engage in the project and authorize more resources. She asks you for ideas for how you would go about communicating with the VP to get engaged and offer support for her resource needs. In fact, she says that several project managers are having similar problems with project sponsors. You offer to do a presentation that might help guide them. Review the CapraTek scenario in the Resources as required to complete this assessment.

    Directions

    Create a PowerPoint presentation based on the information found in the CapraTek scenario that highlights principles and techniques for encouraging project sponsor engagement. Use your CapraTek project sponsor as an example for the friend in the scenario. It should outline a process in which you and your sponsor effectively engage. Do the following:

    • Define the roles and responsibilities of you (as project manager) and your sponsor.
    • Identify what you need from your sponsor, what you anticipate your sponsor will need from you, and how you would investigate their needs. (Be creative; make and document assumptions that add realism and depth to your narrative).
    • Describe a process for establishing and maintaining (throughout the project) a commitment and effective communication between you and your sponsor. Include a description of a support network of individuals or groups that could assist in supporting your sponsor’s engagement.
    • Search the Internet to find a real world professional development activity that would aid in training individuals in the area of executive sponsorship engagement. Describe it and explain why it would be effective in your example.

    Submission Requirements

    Include detailed speaker’s notes to explain or expound upon complex ideas or concepts.

    • Length: 8–12 PowerPoint slides
    • References: Provide a minimum of 2 supporting references using current APA style.
    Criteria Non-performance Basic Proficient Distinguished
    Define the roles and responsibilities of a sponsor and a manager to clarify respective interests.
    16%
    Does not list the roles and responsibilities of a sponsor and a manager. Lists the roles and responsibilities of a sponsor and a manager or defines them in a way that does little to clarify respective interests. Defines the roles and responsibilities of a sponsor and a manager to clarify respective interests. Explains the roles and responsibilities of a sponsor and a manager to clarify respective and intertwining interests.
    Describe a process to establish and maintain a commitment to effective communication between sponsor and manager. Does not identify process to establish and maintain a commitment to effective communication between sponsor and manager. Describes a process that does little to establish and maintain a commitment to effective communication between sponsor and manager. Describes a process to establish and maintain a commitment to effective communication between sponsor and manager. Explains a process to establish and maintain a commitment to effective communication between sponsor and manager and provides specific details and examples that support the process.
    Identify engagement needs for project stakeholders that represent fundamental requirements of a successful partnership. Does not identify engagement needs for a manager and sponsor. Identifies engagement needs for project stakeholders that do not represent fundamental requirements of a successful partnership. Identifies engagement needs for project stakeholders that represent fundamental requirements of a successful partnership. Explains engagement needs for project stakeholders that represent fundamental requirements of a successful partnership including the use of examples to illustrate it.
    Create a presentation that explains principles related to securing and maintaining executive sponsorship. Does not create a presentation related to securing and maintaining executive sponsorship. Creates a presentation that does little to explain principles related to securing and maintaining executive sponsorship. Creates a presentation that explains principles related to securing and maintaining executive sponsorship. Creates a professional presentation that explains principles related to securing and maintaining executive sponsorship and includes the use of specific examples that reflect those principles.
    Explain how a professional development activity could aid managers to obtain and maintain executive sponsor support. Does not identify ways a professional development activity could aid managers to obtain and maintain executive sponsor support. Identifies ways that a professional development activity could aid managers to obtain and maintain executive sponsor support, or explains those that are unlikely to be relevant or successful. Explains how a professional development activity could aid managers to obtain and maintain executive sponsor support. Explains how a professional development activity could aid managers to obtain and maintain executive sponsor support and includes a description of a real-world example of how the activity was successfully employed.
    Communicate effectively in a professional manner consistent with the standards and conventions of project management. Does not communicate in a professional manner consistent with the standards and conventions of project management. Communicates in a manner inconsistent with some of the standards and conventions of project management. Communicates effectively in a professional manner consistent with the standards and conventions of project management. Communicates effectively in a professional, scholarly manner consistent with the standards and conventions of project management.
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